Best Gym Management Software in 2026
Compare the top gym management platforms: Arvo, Mindbody, Glofox, Virtuagym, Zen Planner, and Wodify. Find the perfect software for your fitness business.
Key Features to Consider
What to look for when choosing gym management software
Member Management
Track memberships, profiles, and engagement
Scheduling & Booking
Online booking, class schedules, and calendar management
Payment Processing
Accept payments, manage subscriptions and invoicing
White-Label App
Your branded mobile app for members
Reporting & Analytics
Track KPIs, member retention, and revenue
AI Workout Generation
Personalized workouts for every member automatically
Quick Comparison
Side-by-side feature comparison of all platforms
| Feature | Arvo | Mindbody | Glofox | Virtuagym | Zen Planner | Wodify |
|---|---|---|---|---|---|---|
| AI Workout Generation | Full AI | No | No | Templates | No | No |
| White-Label App | Included | Extra | Extra | Extra | No | No |
| Setup Time | 5 minutes | Weeks | Days | Days | Days | Days |
| Member Booking | AI Natural Language | Standard | Standard | Standard | Standard | Standard |
| Offline Mode | Full workouts | Limited | Limited | Limited | No | Limited |
| Payment Processing | Stripe | Built-in | Built-in | Built-in | Built-in | Built-in |
| Marketplace Discovery | No | Yes | No | No | No | No |
| Starting Price | €99/mo | $129/mo | $110/mo | $30/mo | $99/mo | $99/mo |
| Best For | AI Experience | Enterprise | Boutique | Europe | Budget | CrossFit |
Detailed Reviews
In-depth analysis of each gym management software
Arvo for Gyms
Editor's ChoiceBest for AI-Powered Member Experience
Price: €99/month | Best for: Gyms wanting AI workouts for every member
Pros
- AI generates personalized workouts for every member
- White-label branded app included (5-minute setup)
- Natural language AI booking system
- Transparent pricing, no hidden fees
- Offline workout access for members
- Scientific volume tracking (MEV/MAV/MRV)
Cons
- -Newer platform (launched 2024)
- -No marketplace discovery
- -Less extensive third-party integrations
Mindbody
Best for Enterprise & Discovery
Price: $129-500+/month | Best for: Large gyms needing marketplace exposure
Pros
- Industry standard since 2001
- Marketplace for consumer discovery
- Extensive third-party integrations
- Comprehensive business management
- Multi-location support
Cons
- -No AI workout generation
- -Complex pricing, expensive
- -Steep learning curve
- -Requires extensive onboarding
Glofox
Best for Boutique Studios
Price: $110-200+/month | Best for: Boutique fitness studios and CrossFit boxes
Pros
- Modern, clean interface
- Strong mobile app for members
- Good for boutique fitness
- Acquired by ABC Fitness (stability)
- Wearable integrations
Cons
- -No AI workout features
- -White-label app costs extra
- -Limited compared to enterprise solutions
- -Support can be slow
Virtuagym
Best for European Market
Price: $30-300+/month | Best for: European gyms with community focus
Pros
- All-in-one platform
- Strong in European market
- Workout templates included
- Nutrition tracking features
- Community/social features
Cons
- -Templates, not AI-generated workouts
- -White-label app extra cost
- -Complex pricing tiers
- -Interface can be overwhelming
Zen Planner
Best Budget Enterprise Option
Price: $99-199+/month | Best for: Mid-size gyms needing solid fundamentals
Pros
- Competitive pricing
- Good basic features
- Reliable scheduling & billing
- Part of Daxko (stability)
- Simple to learn
Cons
- -No AI features
- -Less modern interface
- -Limited customization
- -Basic member engagement tools
Wodify
Best for CrossFit Boxes
Price: $99-299+/month | Best for: CrossFit boxes and functional fitness gyms
Pros
- Built specifically for CrossFit
- WOD programming features
- Benchmark tracking
- Leaderboards for competition
- Strong CrossFit community
Cons
- -CrossFit-centric (less versatile)
- -No AI workout generation
- -Can be expensive for small boxes
- -Limited outside CrossFit model
Which Platform is Best For Your Gym?
AI-Powered Member Experience
For gyms wanting personalized AI workouts for every member
Recommended: Arvo
Enterprise & Discovery
For large gyms needing marketplace exposure and extensive integrations
Recommended: Mindbody
Boutique Fitness Studios
For yoga studios, CrossFit boxes, and boutique fitness
Recommended: Glofox
European Market Focus
For European gyms wanting community and nutrition features
Recommended: Virtuagym
Budget-Friendly Option
For mid-size gyms needing solid fundamentals at lower cost
Recommended: Zen Planner
CrossFit & Functional Fitness
For CrossFit boxes with WOD programming needs
Recommended: Wodify
Frequently Asked Questions
What is the best gym management software in 2026?
For AI-powered member experience with white-label branding, Arvo offers the best value starting at €99/month. For enterprise needs with marketplace exposure, Mindbody is the industry standard. For boutique fitness studios, Glofox offers a focused solution. The 'best' depends on your gym size and priorities.
How much does gym management software cost?
Gym software ranges from €30-500+/month. Arvo starts at €99/month with AI workouts included. Mindbody starts at ~$129/month but can exceed $500 for full features. Glofox starts around $110/month. Most platforms charge based on features and number of members or locations.
What features should I look for in gym software?
Essential features: member management, scheduling/booking, payment processing, and reporting. Advanced features that differentiate platforms: AI workout generation for members, white-label mobile app, natural language booking, and member engagement tools.
Do I need a white-label gym app?
A branded gym app significantly improves member retention and professional perception. Members download 'Your Gym App' instead of a generic platform. Arvo includes white-label branding at no extra cost. Other platforms charge $50-200+/month for custom branding.
Which gym software has AI features?
Arvo is the only gym management platform with full AI workout generation for members. Each member gets personalized, adaptive workouts based on their goals and performance. Other platforms focus on business management without AI training features.
Is Mindbody worth the price for small gyms?
Mindbody is designed for larger fitness businesses. Small gyms often find the pricing ($129-500+/month) and complexity excessive. Arvo, Glofox, or Zen Planner offer more focused solutions at lower price points for smaller operations.
What's the difference between Mindbody and Glofox?
Mindbody is a comprehensive enterprise platform with marketplace discovery, extensive integrations, and features for large chains. Glofox focuses on boutique fitness studios with a more modern interface and simpler pricing. Both lack AI workout features.
Can I switch gym software without losing member data?
Most platforms allow member data export. When switching, you typically migrate member information, payment details, and booking history. Arvo's 5-minute setup means you can test it alongside your current system before fully transitioning.
Which gym software is best for CrossFit boxes?
Wodify was built specifically for CrossFit with WOD programming and benchmark tracking. However, Arvo offers AI-generated workouts including CrossFit-style programming with proper scaling and progression, plus the white-label app CrossFit boxes love.
Do gym members pay for the app?
With most platforms including Arvo, members don't pay separately for the app—it's included in your subscription and their gym membership. Some platforms charge per-member fees, which can add up with larger memberships.
Which software has the best member engagement?
Arvo leads in member engagement with AI-generated personalized workouts, progress tracking, and adaptive training that keeps members motivated. Other platforms focus on scheduling and payments without the training experience component.
Can I process payments through gym software?
All major gym platforms include payment processing (Stripe, built-in, or integrated solutions). Compare transaction fees: most charge 2.5-3.5% per transaction. Arvo integrates with Stripe for competitive rates and full control.
Ready to Transform Your Gym?
Try Arvo for Gyms - AI workouts for every member, white-label app in 5 minutes.